Proactive Employment Planning

Leave trend forecasting

ArcTime analyzes past PTO, local calendars, and community events to spot staffing dips weeks ahead. A simple color-coded calendar shows when to line up relief staff or extra volunteers—long before programs feel the pinch.

Staffing Dashboard
Clear leave suggestions

Right in their own calendar view, team members can spot the best days to take off. ArcTime analyzes workloads and coverage behind the scenes, then highlights dates that won’t leave your programs understaffed—so staff can recharge, services stay on track, and you avoid all the back-and-forth.

Calendar View
Absence patterns in real time

ArcTime watches check-ins and flags patterns — like Friday sick calls or a thinning team midweek. You can reassign tasks, tighten calendars, or coach the team before any loss of momentum.

Absence Pattern

Hours in, payroll automated

ArcTime sends every approved hour straight to payroll and your fund-accounting system. No extra spreadsheets, no late fixes.

Automated fund allocation

Right pay rate, right fund—every single clock-in.

Your payroll system already knows each person’s pay rate and which grant or fund it belongs to. ArcTime simply picks up that info and, every time someone clocks in, stamps the hours with the right GL or fund code automatically—so costs land in the correct bucket without any extra sorting on your side.

Payroll matches the work done

Bill the true cost of grant

Each timesheet line is already tied to a grant or program. ArcTime divides every paycheck in the same proportions and sends the numbers straight to payroll and your fund-accounting system. Reports match reality, and auditors can follow the trail without extra spreadsheets.

PTO costs land in the right fund

Handle leave without hidden liability

When you OK vacation or sick leave, ArcTime charges those hours to the same funds the employee normally works on—70 % to Project X, 30 % to Project Y, or whatever mix you set. Budgets stay accurate, grant rules stay satisfied, and you never have to redo entries later.

Fund Allocation PTO Request PTO Request

Automated fund allocation

Right pay rate, right fund—every single clock-in.

Your payroll system already knows each person’s pay rate and which grant or fund it belongs to. ArcTime simply picks up that info and, every time someone clocks in, stamps the hours with the right GL or fund code automatically—so costs land in the correct bucket without any extra sorting on your side.

Fund Allocation

Payroll matches the work done

Bill the true cost of grant

Each timesheet line is already tied to a grant or program. ArcTime divides every paycheck in the same proportions and sends the numbers straight to payroll and your fund-accounting system. Reports match reality, and auditors can follow the trail without extra spreadsheets.

Payroll

PTO costs land in the right fund

Handle leave without hidden liability

When you OK vacation or sick leave, ArcTime charges those hours to the same funds the employee normally works on—70 % to Project X, 30 % to Project Y, or whatever mix you set. Budgets stay accurate, grant rules stay satisfied, and you never have to redo entries later.

PTO
Info Icon

Across all three modes, you can preview allocations and lock periods. Then, with a single click, send the data to your payroll or ERP. You’ll cut manual work, reduce errors, and ensure accurate payroll every time.  

Integrated Clock-In Methods

ArcTime gives you four easy ways to clock in—geofencing, a time-kiosk station, snapping a photo, or facial recognition. Whichever you choose, ArcTime instantly tags those hours to the right fund and sends them straight to payroll.

Clock-in Devices

More to know

Here’s a quick look at more features that make ArcTime your all-in-one time-tracking solution:

Job Scheduling Job Scheduling
Auto-Breaks Auto-Breaks
Payroll Allocation Payroll Allocation
Offline Tracking Offline Tracking
Payroll Integrations Payroll Integrations