A staff member calls in sick and you scramble to fill the gap. Volunteer hours still sit on a clipboard. Payroll stays late dividing pay across restricted funds. It all has to be done—but none of it moves your mission forward.
ArcTime flags staffing gaps before they happen, suggests leave days that won’t disrupt programs, captures every paid and volunteer hour with the right fund code, and sends clean data straight to payroll. You spend fewer hours on admin and more serving your community.
REQUEST DEMOProactive Employment Planning
Leave trend forecasting
ArcTime analyzes past PTO, local calendars, and community events to spot staffing dips weeks ahead. A simple color-coded calendar shows when to line up relief staff or extra volunteers—long before programs feel the pinch.
Clear leave suggestions
Right in their own calendar view, team members can spot the best days to take off. ArcTime analyzes workloads and coverage behind the scenes, then highlights dates that won’t leave your programs understaffed—so staff can recharge, services stay on track, and you avoid all the back-and-forth.
Absence patterns in real time
ArcTime watches check-ins and flags patterns — like Friday sick calls or a thinning team midweek. You can reassign tasks, tighten calendars, or coach the team before any loss of momentum.
Hours in, payroll automated
ArcTime sends every approved hour straight to payroll and your fund-accounting system. No extra spreadsheets, no late fixes.
Automated fund allocation
Right pay rate, right fund—every single clock-in.
Your payroll system already knows each person’s pay rate and which grant or fund it belongs to. ArcTime simply picks up that info and, every time someone clocks in, stamps the hours with the right GL or fund code automatically—so costs land in the correct bucket without any extra sorting on your side.
Payroll matches the work done
Bill the true cost of grant
Each timesheet line is already tied to a grant or program. ArcTime divides every paycheck in the same proportions and sends the numbers straight to payroll and your fund-accounting system. Reports match reality, and auditors can follow the trail without extra spreadsheets.
PTO costs land in the right fund
Handle leave without hidden liability
When you OK vacation or sick leave, ArcTime charges those hours to the same funds the employee normally works on—70 % to Project X, 30 % to Project Y, or whatever mix you set. Budgets stay accurate, grant rules stay satisfied, and you never have to redo entries later.
Automated fund allocation
Right pay rate, right fund—every single clock-in.
Your payroll system already knows each person’s pay rate and which grant or fund it belongs to. ArcTime simply picks up that info and, every time someone clocks in, stamps the hours with the right GL or fund code automatically—so costs land in the correct bucket without any extra sorting on your side.
Payroll matches the work done
Bill the true cost of grant
Each timesheet line is already tied to a grant or program. ArcTime divides every paycheck in the same proportions and sends the numbers straight to payroll and your fund-accounting system. Reports match reality, and auditors can follow the trail without extra spreadsheets.
PTO costs land in the right fund
Handle leave without hidden liability
When you OK vacation or sick leave, ArcTime charges those hours to the same funds the employee normally works on—70 % to Project X, 30 % to Project Y, or whatever mix you set. Budgets stay accurate, grant rules stay satisfied, and you never have to redo entries later.
Across all three modes, you can preview allocations and lock periods. Then, with a single click, send the data to your payroll or ERP. You’ll cut manual work, reduce errors, and ensure accurate payroll every time.
More to know
Here’s a quick look at more features that make ArcTime your all-in-one time-tracking solution:
Job Scheduling
Auto-Breaks
Payroll Allocation
Offline Tracking
Payroll Integrations