5 Top Benefits of e-signature for Businesses
Convenience is the key in today's hyper-connected world. Whether it is about accessing a particular tool, using it, or navigating around it, users expect user-friendliness and simplicity.
Having that said, the traditional way of acknowledging documents has been taking a print, signing it, and scanning it back to the sender. However, this process has been considered cumbersome. More so, it is probably the most dreaded part of any transaction.
Furthermore, with several companies going remote during the pandemic, it becomes difficult for your customers/employees to find a printer/scanner and send back the duly signed documents.
To overcome these challenges, businesses have begun to find alternatives to ditch conventional methods of using pen and paper in favor of digital alternatives.
Due to these reasons, the global e-signature market is predicted to grow at an annual rate of 32%, from $663 million in 2016 to $2.66 billion by the year 2021.
One such digital alternative is the widespread adoption of e-signature software like Arc Time’s e-sign.
According to a survey, the leading drivers for the adoption of e-signature are as shown below.
So, what is e-sign software?
An electronic signature is an electronic form of data that executes signatures on electronic documents/records. Electronic signatures have the same validity status as conventional wet-ink signatures.
To add on, electronic signatures validate/verify the documents too. Therefore, they can be used when dealing with legal business, and government documents.
With this information, let’s now see the major benefits of electronic signature software for businesses.
1. Boosted Security
Electronic signatures come with stepped-up security features. They can help secure your business. Document signing software also includes traceable information about who signed the document and when they signed it.
For example, Archarina’s Arc sign is state-of-the-art e-signing software that comes with high-end security features like multi-factor authentication, encryption of the document being sent, and role-based access.
This tool ensures that the document is maintained tamper-free, adheres to document security standards, and is compliant with government laws.
2. Improved User Experience
Your e-signature software should be simple to use and navigate. A cluttered interface may not be preferred by users.
Archarina’s Arc Sign comes with a robust user interface without compromising on the features. You can easily send/receive important documents to multiple recipients in a hassle-free manner.
Arc Sign comes with features of easy-to-use screens. It helps you ably manage large volumes of document transactions.
Furthermore, it supports the creation of templates for documents that need to be sent. Also, Arc Sign comes with the capability to create groups for documents that need multiple signatures. You can also define the order in which the document needs to be signed and received. That is, you can explicitly include details about who should sign first followed by others. These features help you to have better control on the signature workflows along with improved user experience.
3. Enhanced Features
Traditionally, documents are managed by piling them in files and folders. This, however, cannot be perfectly maintained. These also include the risk of overlooking documents that may not have been received after getting a signature from the recipient.
These instances, throw light on the fact to include state-of-the-art features to duly track and manage e-signatures.
Arc Sign comes with these required in-built features. This software doesn’t stop its work by simply getting signatures from the recipient but involves an appropriate tracking system for the same.
For example, you may easily create action fields and initiate signature workflows. These workflows include the order in which you need the signatures, in the case of multiple users being involved.
Further, it allows creating a transaction by browsing the existing documents. This may include the setting up of signers and reviewers, the rights to sign/decline, and much more.
Also, the software supports a tracking process. This helps manage documents that have been signed and others that haven't been. It provides timely alerts to signify delays or notify you when you have received a signed document.
Moreover, you may categorize and include filters when handling a large number of documents. This helps you systematically maintain important documents for reuse and archive older documents that may not be valuable in the future.
4. Saves Time
The complete process of creating documents on paper can be mind-boggling. This process may also include manual errors. A spelling mistake or two, though sounds easy, may pull down your impression.
However, when you use an e-signature software like Arc Sign, you have a chance to either create a document template or reuse existing templates by customizing it based on your requirement.
This helps minimize errors. Furthermore, the procedure to create a document from scratch consumes time. More so, when you create the same document for multiple purposes. This e-signature software enables you to reuse existing documents. That is you may save the one-time-used template and reuse it the next time you need it without having to create it all over again.
This saves time and effort, a key in the success of businesses.
5. Facilitates Integration
It may not be possible for you to reuse an existing template to send/receive e-signatures. You may need to create new content/documents at instances. This can be time-consuming.
Instead, what if your e-signature software could pull out documents from your dropbox or drive?
Yes, Arc Sign does this for you. It can be easily integrated with your Google Drive, Dropbox, and Office 365. This makes it easier for you to pick out documents, modify them if needed, and use them to get e-signatures from your clients/employees.
Creating and managing documents has always been considered a tedious process. More so, when it involves another party. Archarina’s Arc Sign simplifies this complete process by enabling you to send/receive digitally signed copies of your documents. Hopefully, the abovementioned points throw light on the various capabilities of the e-signature software and how it can benefit your organization.
For more details about Arc Sign or any of our other products, feel free to contact us!