Regardless of their industry, today's organizations have moved away from physical signatures and started using electronic signature software to sign all important transactions. The shift towards technology has become a priority for all organizations because of the increasing security concerns and efforts to reduce paper consumption.
Every department of the business benefits from electronic signature software and leveraged the advantages of digitalization, and the HR department is no exception.
Here are the five significant advantages of esignature for HR departments.
Speed Up Recruitment.
Organizations and the HR department usually take more time to get signatures from new recruits in offer letters, review forms and agreements etc. Delays in signatures can derail the extraordinary recruitment efforts as getting physical signatures can sometimes take weeks and slow down the whole process. Also, the person being recruited would like the hiring process triggered quicker and secure the job faster.
An advanced esignature software takes the unwanted human efforts, money, and productive time from the usual signature process. Modern-day electronic signature software and HR management software will help your HR team automate administrative tasks, reduce paperwork, and speed up the recruitment process.
Make Good First Impression.
There is no doubt the Gen Z will fill almost half of the labour force within the next few years, and this generation is aware and using all the technologies available today. They have already adapted to the digitally streamlined environment and are just a click away from any information they need.
As an organization and HR team in this tech-laden world, to showcase that you adapt to the best techs available and create a better first impression, it is essential to adapt to faster signatures methods with esignature software. Mailing an offer in which the candidate can sign electronically will definitely create a good impression and increase the chances of them preferring your organization.
Track Documents Real-Time.
The most crucial part of finishing a deal is securing the signatures. Waiting for important transactional signatures could be tiresome, and sometimes the delays can cost the deal itself. On the other hand, following the document from the moment it is sent to the clients until the time it returns with all the signatures is another important task. Sometimes important documents are lost on the way and get buried in someone's desk.
Electronic signature software is the solution. It helps you track and monitor the document's status from its departure from your desk in real-time. The esignature solution will send reminders to the concerned person who needs to sign the document, and once the signature is done, the sender is notified. To sum it up, you will have complete control over the document and the signatures in real-time.
Promotes Remote Work.
HR department works with lots of remote working employees and clients across the world. They are often out of the office, and this where adopting electronic signatures makes sense. Your HR team can be in contact with your employees and get signatures whenever needed. No more printers, no more paper documents and signatures on the go from anywhere, anytime.
Save Unnecessary Costs.
The adaption of electronic signature software saves time for your HR team and saves considerable operational expenses in terms of printing and paper. These daily expenses can be relatively small but can add up. The costs of stamps, courier fees, and storage rent can all be eliminated with electronic signature software in place.
Start your hunt for the perfect HR management and electronic signature software for your business with Archarina. Get in touch with our expert team and request a free demo.